Here are some guidelines, procedures, and tools to help ensure you're covering all your bases when it comes to hiring and personnel.
The General Council on Finance and Administration (GCFA) has a legal manual that provides a wide variety of information about legal issues common to United Methodist churches and other organizations. The manual includes sample personnel policies. View GCFA legal manual / View personnel section
There are a wide variety of volunteer positions within each church. Discipleship Ministries offers job descriptions for positions required in all congregations, as well as positions suggested for ministry organization and various ministry groups. View job descriptions
Another resource is the job description library found on the website of the North Central Chapter of the National Association of Church Business Administration. These are descriptions used by local churches in our area. View job descriptions
Most churches and other businesses from time-to-time receive mailings cautioning about federal and state laws requiring posters in the workplace that outline employees’ rights. These mailings typically arrive in official-looking envelopes and contain highlighted warnings about the severity of fines faced for failure to comply. The mailings also sometimes include an offer to order all the required posters for a specific dollar amount—typically somewhere in the neighborhood of $80.00. The information these mailings provide is true. But the significant truth these mailings do not contain is that you can get all these posters for free from the governmental agencies that require them.
Churches are exempt from federal and state unemployment regulations under the Federal Unemployment Tax Act (FUTA) and Minnesota Statute section 268.035. Churches may choose to provide unemployment coverage for their employees but most do not. If you do not provide unemployment benefits for your church staff, please notify all employees and pastors of this policy and give reminders to staff on a regular basis. The labor law notification posters that you purchase are not designed for churches—note on your posters that unemployment benefits are not provided. When you hire new staff, inform them of this fact prior to hiring. Some ways to do this are to include it on your application form or state it when interviewing for open positions. Although church employees may not receive unemployment compensation, they can benefit from other services provided by the State of Minnesota to unemployed workers. Learn more about state unemployment services
The Minnesota Conference contracts with Safe Gatherings to provide access to an online program that enables churches to meet their screening and training responsibilities for those who work with children, youth, and vulnerable adults. Safe Gatherings is an abuse prevention and boundary awareness program developed to certify applicants to work with children, youth, and vulnerable adults. Individuals who complete an application, background check, and training may be authorized to work with those groups in any church-related setting. Learn more and start Safe Gatherings process
Minnesota Annual Conference of the United Methodist Church