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Senior Project & Administrative Coordinator

published 8/4/2020

The senior project and administrative coordinator initiates, plans, executes and maximizes the efficiency of project deliverables through assignment and serves as executive support to the chief executive officer/general secretary and operations officer. The senior project and administrative coordinator assists as a liaison between administrative staff/project coordinators and Position, Engage, Mobilize (PEM) and the Senior Leadership Team (SLT).

A key function of this position will be to coordinate routine tasks and special projects primarily through assignment. The senior project coordinator must be creative; skilled in utilizing information technology systems; and enjoy working in a mission-driven, results-oriented and time sensitive environment. The ideal individual will have proficiency in project management and ability to work independently to coordinate and track projects from conception to completion using appropriate tools.

The senior project and administrative coordinator will exercise good judgment in a variety of situations, have strong written and verbal communication competency, critical thinking, and problem-solving skills and the ability to maintain a realistic balance among multiple priorities. This position requires working on confidential matters with discretion, is not static, and will be revised as the needs of the organization evolve.

Position accompanied with Health, Dental, Life, LTD, EAP, Vision, 8% 401k employer contribution & additional 2% match, 22 vacation days and other generous time-off benefits.

United Methodist Women is an Equal Opportunity Employer and actively encourages candidates of diverse backgrounds especially United Methodist Lay to apply for employment. Applicants must meet the minimum requirements in terms of qualifications. An equivalent combination of education and experience will be considered unless specifically stated otherwise. This position description is a guide to the primary duties and functions of the job, not an all-inclusive list of responsibilities, qualifications, physical demands and work environment conditions. Position descriptions are reviewed and may be revised to meet the changing needs of United Methodist Women at the sole discretion of management.


  • Experienced in project management techniques and tools.
  • Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail and high standards of project outcome deliverables.
  • Very strong interpersonal skills and the ability to build relationships with stakeholders, including staff, board members, external partners and donors
  • Professional level written and verbal communication skills.
  • Demonstrated proactive approaches to problem-solving with strong decision-making capability.
  • Emotional maturity.
  • Highly resourceful team-player, with the ability to also be extremely effective independently.
  • Proven ability to handle confidential information with discretion, be adaptable to various competing demands, and demonstrate the highest level of customer/client service and response.
  • Demonstrated ability to achieve high performance goals and meet deadlines in a fast-paced environment.
  • Forward looking thinker, who actively seeks opportunities and proposes solutions.

Education and Experience Requirements:

  • Master's degree required.
  • Five to eight year's administrative/project management experience at an executive administrative level, preferably in a religious nonprofit or community-based organization.
  • Familiarity and Board knowledge of polity of the United Methodist church is helpful.
  • Strong work tenure: five to 10 years of experience supporting C-Level executives, preferably in a non-profit organization.
  • Experience and interest in internal and external communications, partnership development
  • Proficient in Microsoft Office (Outlook, Word, Excel, and Power Point), Adobe Acrobat, and Social Media web platforms.

Application Info:

To apply, send resume/cover with SR. PROJECT COORD to

Address: United Methodist Women, National Office, 475 Riverside Drive, 15th Floor, New York, NY 10115


Minnesota Annual Conference of the United Methodist Church

122 West Franklin Avenue, Suite 400 Minneapolis, MN 55404

(612) 870-0058