Office Administrator

published 7/19/2022

Start: ASAP

Minnetonka UMC is seeking a part-time office administrator to manages the church office while overseeing the hospitable, effective, and efficient stewardship of the church’s communications, for the big picture purpose of sharing the good news of Jesus Christ with the world.

Basic Position Responsibilities/Tasks:

  • Addresses immediate needs or inquiries in a warm and assuring manner, and appropriately transfers or directs individuals to those who can best meet their needs
  • Maintains an awareness and electronic documentation of church events, happenings, documents, membership and guests; completion and submission of Annual Conference Tables
  • Administrates the church’s SharePoint, website and church management system
  • Oversees guest follow-up processes and information materials
  • Coordinates volunteers for church events/tasks, including worship services, as necessary
  • Ensures appropriate administrative support is provided to pastor, staff and committees as needed by support staff, volunteers and others using the facility
  • Strategizes, designs, prepares, communicates and promotes accurate and visually attractive church and denominational offerings/updates for the congregation and larger community through a variety of media, including but not limited to weekly worship programs and emails, monthly newsletters and daily website maintenance, along with posters, flyers, social media posts, the church sign, hallway monitors and submissions for local publications
  • Utilizes ProPresenter to prepare slides for weekly worship in person and online
  • Oversees and purchases supplies for ministries throughout the building
  • Coordinates facility use and room reservations, and schedules regular, supplemental and evolving cleaning and room configuration needs
  • Participates in regularly scheduled and occasional meetings with pastor, staff and committees/teams
  • Develops, maintains and works within an approved budget
  • Fulfills additional duties as assigned

Leadership Responsibilities:
  • Leads or helps to facilitate staff meetings
  • Provides technical leadership around the use of the church’s software and office equipment
  • Creates and implements strategies and policies to develop, innovate and enhance the ministries of the church, which include goal setting, outcomes and evidence measures.
  • Build and maintain contacts and relationships with congregants, vendors, guests and those who use the facility
  • Provides regular updates and feedback to the pastor, staff and Servant Leadership Board

Performance Expectations:
  • Displays a love for and belief in Jesus Christ, as well as a passion for the mission,vision, ministries and faith development of Minnetonka United Methodist Church; considers this position a ministry calling more than a job
  • Maintains ongoing dedication to personal spiritual growth and a healthy lifestyle
  • Demonstrates commitment to the inclusivity of all God’s people and collaborative teamwork
  • Provides a welcoming, caring and hospitable presence electronically, in person and on the phone
  • Exhibits prompt, dependable and excellent clerical support, communication and presentation skills (written and verbal)
  • Manages time well and meets deadlines, adjusts their schedule in accordance with the needs and demands of the position; self-directed and organized
  • Ensures timeliness when leading and attending functions of the church
  • Pursues continuing education opportunities pertaining to communication, church administration or other related subject matter
  • Upholds strict confidentiality with the pastor, staff and others as it relates to information affecting the overall function and health of the church and its membership
  • Exhibits flexibility around position function and evolution
  • Adheres to the policies and procedures outlined in the church’s Employee Handbook and publicly supports the pastor, staff and mission of the church


  • Post-Secondary and/or comparable work experience (bachelor’s degree in related field preferred)
  • Exhibits broad knowledge of and proficiency in using the Microsoft Office Suite, ProPresenter, SharePoint, church management software, graphic design tools and social media communications
  • Adept in website maintenance and graphic design
  • Expertise in recruiting and overseeing staff and volunteer ministries

$19,000 - $22,000 annually

Application Info:
Please send resume and cover letter to Pastor Carrie Binnie:

Position Type:
PT (approx. 20 hours/week)

Contact: Pastor Carrie Binnie

Address: Minnetonka United Methodist Church, 17611 Lake Street Ext., Minnetonka, MN 55345

Phone: (952) 474-4114

Email: Click to email


Minnesota Annual Conference of the United Methodist Church

122 West Franklin Avenue, Suite 400 Minneapolis, MN 55404

(612) 870-0058