Administrative Assistant/Accounting Clerk

published 10/11/2019

Start: ASAP

Title: Administrative Assistant for COO/Accounting Clerk
Employment Status: .75 FTE, Regular, Non-Exempt
Reports To: Chief Operating Officer (COO)

The Minnesota Council of Churches links together more than 1 million people of faith to build the common good. The Council’s program areas include building interfaith relationships, public policy advocacy, and refugee resettlement. A premiere statewide council of churches, MCC is constituted by its 25 member Mainline Protestant, Historical Black Church, and Orthodox regional denominational offices.

Purpose: To provide coordination and administrative support for the chief operating officer
To provide support to the accountant with general accounting, account payable/receivable, disbursements, financial reporting and other related duties.


Administrative Assistant to COO

  • Support the COO’s work with constituents, including correspondence;
  • Provide primary supervision and support for reception staff providing responsive presence of hospitality for callers and visitors and ensure they get connected to correct staff.
  • Prepare communication agendas, attachments, logistics and minutes for Commission and committee meetings;
  • Aid quality flow of work and communications of COO with regard to finance, funding, database management, and program changes;
  • Serve as primary contact for Church Center information;
  • Serve as a primary support in providing appointment and scheduling to the COO;
  • Respond to or forward telephone inquiries, correspondence, and emails related to programs, communications and development as appropriate;
  • Write and update standard operating procedures related to job duties as needed;
  • Maintain office equipment (copier, postage meter, etc.);
  • Maintain and order office supplies;
  • Proofread communications materials.
  • To perform such other duties as may be assigned by the COO.
Accounting Clerk
  • Prepare, record, and process accounts payable, and cash disbursements;
  • Prepare, record and process accounts receivables and cash receipts;
  • Prepare bank deposits ad receipts and reconcile with accounts receivable records;
  • Maintain required records, reports and files in an organized manner;
  • Deliver bank deposits;
  • Prepare invoices;
  • Answer inquiries from vendors or employees;
  • Maintain inventory records and reconcile discrepancies;
  • Follow-up on any outstanding overdue balances;
  • Prepare and enter general ledger journal entries, as needed;
  • Maintain monthly counts for the copiers and postage meter. Add postage as necessary;
  • Post accounts to the General Ledger as needed;
  • Prepare monthly reconciliation for general ledger accounts and financial statements;
  • To perform such other duties as may be assigned by accountant.


1. Demonstrated administrative aptitude: ability to coordinate complex work assignments (calendar coordination), good follow through with details, willingness to take initiative, ability to work with minimal supervision.
2. Demonstrated aptitude with administrative support tasks, including typing (dictation, correspondence), filing, meeting support, and telephone support.
3. Proven ability to work with other people.
4. Demonstrated effective and open communication style and writing skills.
5. Ability to use PC computers and related software including word processing, spreadsheet, desktop publishing, database management, and Internet access.
6. Familiarity with and sensitivity to the constituency of the MCC including diverse ethnic and religious backgrounds.
7. Understanding of the confidential needs of executive management work.
8. 2-year accounting degree plus 2 years experience.
9. Knowledge and understanding of nonprofit accounting and financial management.
10. Strong experience with Microsoft Excel and Peachtree/Sage Accounting software.
11. Experience dealing with confidential information and cash control.
12. Accurate data entry and touch-key stills on the computer and calculator.
13. Ability to handle interruption to work flow.

Work environment and conditions:
Normal office conditions and regular office hours, Monday-Friday. This position works out of the MCC’s office at 122 West Franklin Avenue in Minneapolis.

$17-18/hour. This is a non-exempt, 30-hour position. Benefits include pro-rated medical insurance, dental, life, retirement, sick leave, vacation, and holiday benefits as provided by MCC human resources policy.

Application Info:

Application available at:

Submit application to: Minnesota Council of Churches * 122 West Franklin Ave #100 * Minneapolis  MN  55404

Phone: 612-230-3204 * Fax: 612-870-3622 *

The Minnesota Council of Churches is an Affirmative Action/Equal Opportunity Employer

open untill filled

Position Type:
30 hours/week

Contact: Pat Sample

Address: 122 West Franklin Ave #100, Minneapolis, MN  55404

Phone: 612-230-3204



Minnesota Annual Conference of the United Methodist Church

122 West Franklin Avenue, Suite 400 Minneapolis, MN 55404

(612) 870-0058